outsource | virtual secretary services | companies

Allzone offers a variety of virtual office support and solutions, including secretarial, administration office management, and IT services for businesses and individuals.

As a "virtual" business, we have a global reach. Virtual Assistants are fast becoming widely accepted as a cost effective, way forward in administration outsourcing.

Our Virtual Administrative Assistants can assist you in word processing, General Office Operations to Back office Processing. Our experienced assistants are trained to fit seamlessly with any kind of organization. Our process and delivery methodology makes our clients feel it’s their office in just another location. We help customers make tangible and significant improvement with their business needs by utilizing the latest technologies and at a much lesser cost.

Services offered

Book-Keeping

Book-keeping can be a tedious task for any business and we will happily undertake this as well as invoicing and following up on payments

Send out invoices
Follow-up on payments
Organize your invoices and receipts
Detail the information using single-entry book-keeping
Create a spreadsheet of annual Income and Expenditure ready present to an Accountant.

Word Processing

Your word processing needs can be met using a variety of different styles and formats, including graphical representation and complicated layout. Allzone’s Virtual Assistants can type up any documents from letters and invoices to dissertations and manuscripts. Finished documents can be supplied in hardcopy, floppy disc, CD, emailed as an attachment or through secure FTP Access.

Routine Business Correspondence – Letters, Memos, Contracts, Sales
Proposals, Quotations
Draft, Type & Edit Correspondence
Document & Form Production
Corporate Reports
Policy, Procedure, Training & Employee Manuals
Surveys
Programs & Itineraries
Manuscripts & Speeches
Data Entry
Proofreading & Editing (including your Existing Literature & Business documents)
Phone-in Dictation
Telephone Surveys

Document Conversion to PDF

Conversion of files to Portable Document Format (PDF)

Typeset fonts, images, graphics and layout
Insert searchable features
Optimization for online viewing
We also take up PDF to word conversion and indexing

Database Management

Using MS Access 2000, we input and manage an existing database or plan and create a new database and can setup queries, forms or reports.

Diary / Appointment Management

We provide scheduling service for companies and individuals. With our Web-based service, companies save time and money while customers enjoy the convenience of 24/7 appointment scheduling, Email Reminders, etc. We create or maintain your contact lists or address books and ensure both your business and personal life runs smoothly.

Email Filtering & Reply

Are you fed up with junk email? Do you have time to read and reply promptly to all genuine email? Do you need help with your mail? Do you need your mailing lists corrected, de-duped, verified, pre-sorted?
Email filtering & Reply is an invaluable service which will save your business time. Email sent to Allzone will be organized into client preferred importance and formatted into one document for you to deal with easily and conveniently. Access to client email is achieved through varying methods depending on the type of system used. We can create pre-sorted mail list too for your sales needs.

Benefits of Administrative Assistant

You pay only for “Time on Task” or by Project
Helps you stay on schedules
Handle seasonal or periodic Project.
Convenient when your current staff gets overloaded.
No need to buy additional computer equipment or fax machine.
No extra office space is required. No extra rent and/or loss of privacy.
No need to pay employee related expenses like social security taxes, worker's compensation insurance and liability claims.

Delivery and Logistics

Work assignments are communicated through e-mail, phone, fax, mail, diskette transfer, overnight delivery, priority mail or other mutually-agreed upon method requested by client during initial consultation. We will provide dedicated, secure access to our workflow system and FTP. Our Administrative Specialists will be available online on Instant Messengers and over the Help desk number. The completed project file can be downloaded from our FTP server or it can be sent through secure email if preferred by the client.

Reports and Monitoring

All hours worked on project are documented and detailed with date and time details with true per second billing. Documented hours are sent via email in the following ways:

If project is one-time/occasional, the time sheet will be submitted after project completion.
If project is based on a monthly contract, the time sheet will be submitted after each paid month of service.
If project is based on a full time contract, the time sheet will be submitted weekly
Day to day time sheet, deliverables report, schedules report, and mails contact list all will be accessible online to client to enable quality management information system